Behind the Scenes of a Study Abroad Program: A Guide’s Perspective in Egypt

When students signed up for a faculty-led study abroad program in Cairo and Alexandria, they expected awe-inspiring monuments and academic revelations. What they couldn’t see was the year of behind-the-scenes work, the cultural tightrope walking, and the constant problem-solving required to make their experience transformative rather than chaotic. As their guide, I was equal parts historian, therapist, and logistics wizard—and this is what that really looked like.

Building the Program From Scratch

The Puzzle of Ramadan Logistics

Planning a study abroad program in a country where we'd never operated before was like assembling a puzzle blindfolded. The biggest challenge? Designing an academically rigorous schedule around Ramadan restrictions without leaving giant gaps in the afternoons. Museums and archaeological sites closed earlier, energy levels dipped in the afternoon heat, and we had to carefully balance rest with engagement.

Prepping Students for Reality

Many students had never traveled to the Middle East before. Before departure, we held sessions on:

• Cultural respect (how to dress, interact with locals, and navigate religious spaces)

• Survival skills (the importance of hydration, sunscreen, and avoiding Cairo’s infamous public transit)

• Religious awareness (the significance of Ramadan and how to be sensitive as non-Muslim visitors)

• Managing expectations ("No, we can’t just ‘pop into’ the Great Pyramid whenever we want")

Day 1: Citadel of Saladin

When the Plan Falls Apart (Because It Always Does)

"The Site Is Closed Today. Why? Because."

No amount of preparation could prevent the inevitable last-minute changes:

• The Roman theater in Alexandria closing unexpectedly because the guards decided to leave early.

• Extended lunch breaks when both students and faculty needed recovery time from morning excursions.

• Extending museum visits when students became unexpectedly engrossed in discussions about whether or not Ramesses II was the pharaoh in Moses’ story.

• Reworking the itinerary on the fly when extended museum visits meant we wouldn’t have enough time for the next activity

Flexibility wasn’t just a skill—it was the core requirement for this job.

The Daily Reality of On-the-Ground Challenges

Lost in Translation (Literally)

While many Egyptians speak English, students needed to learn a few basic phrases to empower them. Before departure, I sent to the WhatsApp group a guide with basic Arabic phrases—simple greetings, "thank you," and "how much?"—to help them navigate markets and interactions. But Arabic pronunciation became an unexpected hurdle. Sounds like the guttural "ع" (ayn) or the emphatic "ح" (ha) didn't exist in their native languages. Some struggled so much they'd laugh at their own attempts, while others hesitated to try at all, worried they'd offend locals by butchering the words.

On long bus rides between sites, I turned language practice into a group activity. Those who wanted to learn would repeat after me, drilling "شكراً" (shukran) and "مرحبا" (marhaba) until the consonants clicked. Progress was uneven—some nailed it quickly, while others needed patient correction—but by Day 3, even the most hesitant could greet someone confidently. The payoff was immediate: shopkeepers' faces lit up when students said "من فضلك" (min fadlak, "please") with near-perfect accents. One student admitted, "I thought Egyptians would humor me, but they seemed genuinely happy we tried." By the trip's end, they were greeting waiters, museum guards, and even strangers on the street—no longer tourists, but guests who'd learned to say "hello" properly.

Despit that, daily interactions often required quick thinking and translating on the students’ behalf.

From small interactions like helping them find restaurants that could accommodate dietary restrictions, to playing detective to find working ATMs or currency exchanges. Most students relied on the hotel's ATM to withdraw Egyptian pounds directly from their US accounts—until the day it stopped working. Suddenly, everyone needed cash at the same time. With no backup ATM in the hotel, I found myself leading small groups through Cairo's streets, hunting for a functioning machine. The search wasn't limited to just that one incident—it became a recurring mission, scouring museums, bazaars, and random corners for ATMs that would actually dispense cash. I'd walk back and forth between the hotel and nearby ATMs, shepherding students in shifts so everyone could withdraw safely. Some machines rejected foreign cards; others were out of service. Each failed attempt meant another trek through Cairo's bustling streets. Eventually, we'd find a working ATM—sometimes in an unexpected place, like a quiet side street or tucked inside a museum. The relief on the students' faces was immediate, though I'm sure a few of them learned the hard way to always carry backup cash in Cairo.

Another time, I administered first aid when a student cut themselves on the bus to Alexandria, while checking with the driver to know when we'd get moving again after being stuck in traffic for 40 minutes.

When the Heat Won (Every Single Day)

March in Egypt was fairly hot and humid. By Day 3, exhaustion set in:

• Distributing fresh water bottles to students dozing off in the bus between activities

• Constant reminders to drink water, reapply sunscreen, and wear hats.

• Adjusting schedules on the fly when the sun drained everyone’s energy.

Ramesses II status in Memphis

Where debates on historical accuracy happen.

My Role: More Than Just a Walking Guidebook

From the moment I received my first book about ancient Egypt at seven years old, I was hooked. The pyramids, the pharaohs, the mythology—it all felt like a grand, mysterious story waiting to be explored. Over the years, that childhood fascination deepened into a lifelong passion. I’ve visited Egypt’s monuments multiple times, yet each return feels like the first—because every visit brings new discoveries, new layers of understanding.

When I guided this faculty-led program, I didn’t just want students to see Egypt. I wanted them to feel it the way I did. That meant striking a balance between friend and professor—close enough to banter and create genuine connections, but authoritative enough to ensure they listened.

Cultural Interpreter

I didn’t just recite historical dates—I helped students decode Egypt:

Explaining why bargaining is expected in markets (and how to do it). That included accompanying some of them to the buzzing Khan El Khalili market with its labyrinth of stalls overflowing with spices, lanterns, and souvenirs. A group of students had asked me to accompany them during free time—not just to navigate the chaos, but to help them find "perfect" gifts for their families back home. Their excitement was tinged with anxiety. Some worried about overpaying; others agonized over choosing the "right" item, as if a single imperfect souvenir would disappoint their parents. The pressure turned what should've been a fun outing into a high-stakes mission.

I became equal parts haggling coach and therapist. At each stall, I demonstrated bargaining—letting them watch as I negotiated for a backgammon set, then nudging them to try ("Start at half the price!"). Between shops, I reassured them: "There's no 'perfect' gift. Your presence here is what matters." By the third stall, the tension eased. One student laughed as she bartered down a scarf vendor; another proudly handed me a carved box, whispering, "My mom will never guess I paid less than this." They left with arms full of treasures—and the realization that the real souvenir was the story of how they'd earned it.

• Breaking down Ramadan customs when students nervously asked, "Is it rude to eat in public?". Explaining how it’s about community and foreigners are not held to the same standard as locals.

• Putting modern Egyptian life into context so they saw beyond the ancient ruins.

Academic Connector

At the Step Pyramid of Djoser, I watched students' eyes glaze over with that familiar tourist trance - the kind where awe overtakes analysis. My job wasn't to lecture (that was the professors' domain), but to be the bridge between wonder and coursework. When their attention drifted to Instagram-worthy angles, I'd gently refocus them and ask questions about their curriculum. The real challenge came when empty stomachs started rumbling louder than our academic discussions - even the most dedicated scholars lose focus when lunch is delayed by pyramid-induced time warps..

Day 6: Alexandria Library

The Invisible Safety Net

While faculty focused on teaching, I handled everything else:

• Mediating roommate conflicts (yes, even abroad, drama follows).

Midway through the trip, tensions flared between two groups of students. One group felt their peers were treating Egypt like a casual holiday—laughing too loudly in sacred spaces, haggling aggressively in markets—while the other group insisted they were just "having fun" and saw no harm in their behavior. The close quarters and exhaustion amplified frustrations, threatening to sour the group dynamic. The conflict escalated quickly. Group 1 grew resentful, whispering about "disrespectful tourists" in their own ranks, while Group 2 dug in their heels, dismissing the criticism as uptight. With days left on the trip, the friction risked overshadowing the experience for everyone.

I pulled each group aside separately. To Group 1, I acknowledged their concerns but urged them not to let others' behavior dictate their own enjoyment. To Group 2, I framed it plainly: "This isn't a resort—it's a cultural exchange. Even small rudeness undermines what we're here to learn." I avoided scolding; instead, I appealed to their pride in being good travelers. The adjustments were subtle but meaningful. Group 2 toned down their boisterousness in mosques; Group 1 eased their policing. By the final days, the drama faded—not with a grand reconciliation, but with a quiet return to shared wonder.

• Coordinating a doctor’s hotel visit for a sick student— part advocate, and part reassuring presence during a scary experience.

One evening, a student texted me asking for Advil after missing dinner with the group. Having noticed them looking exhausted during afternoon activities, I arrived at their hotel room with my full emergency kit—only to find them burning up with a 102° fever and coughing uncontrollably. Despite clear symptoms, the student refused to see a doctor. Between coughs, they admitted their fear: the cost of a private hotel visit. Convinced they couldn't afford care, they insisted on toughing it out—even as their fever spiked.

I sat with them, listening to their concerns before explaining how medical costs in Egypt differed from home. "What if I guarantee a set price?" I asked. Relieved, they agreed. After coordinating the doctor's visit, I translated symptoms and instructions, then ran to the pharmacy for their prescribed medication. Though they missed the next day's Alexandria trip, by evening the meds had worked—and I became their personal pill reminder, checking their pockets daily to ensure they'd taken their meds. When they rejoined the group, their grin said it all: they'd trusted the process, and we'd gotten them through.

• Playing counselor during downtime. Whether helping navigate first-time travel anxieties or giving big-sister advice about relationships back home.

On quite a few occasions, students would chat with me about their personal lives, our relatively short age gap making me kind of a temporary big sister to them. But on a other instances I was called or texted for small “emergencies”. Those ranged from asking if their outfit was appropriate to wear for the next day's activities to helping them figure out how to get back to the hotel because they weren't able to get an Uber since it was time for people to break their fast (I had previously warned them that there was a 30-minute window between 5:45pm and 6:30pm where things would be unavailable/closed because of iftar). Luckily for them I was nearby, walked to their location and got us a taxi together. The taxi driver hadn't broken his fast yet, so he stopped at an iftar stop managed by city workers for dates and water. We made it back together, and the students got to see the community spirit of Ramadan in action (they also got to eat delicious dates and a free bottle of water).

Navigating chaos also included helping them avoid beggars on the streets while being respectful and mindful of people's condition. After a museum visit, a cluster of students froze outside as three persistent beggars surrounded them, hands outstretched. The students, torn between discomfort and guilt, didn't know how to disengage without being rude—or worse, incentivizing more attention. I stepped in, speaking calmly to the beggars in Arabic while subtly herding the group forward. Later, I demonstrated the "polite but firm" exit strategy: "La, shukran" (No, thank you) while avoiding eye contact and moving purposefully. By the next encounter, students mimicked the technique perfectly—one even joked, "I've mastered the 'sorry-I'm-a-busy-local' walk."

• Creating a safe space for “dumb” questions. Students had a lot of questions regarding ancient and modern Egypt. I was here to answer all of them without judgement to help them understand and truly absorb their surroundings.

Late-night messages pinged my phone: "Can I wear this top tomorrow?" followed by a mirror selfie. First-time travelers second-guessed every cultural nuance, terrified of unintentional disrespect. I'd reply with specifics: "Bring a scarf with you just in case." or "Those pants are fine, but wear comfy shoes, we will be walking a lot." Their relief was palpable the next morning—shoulders relaxed, outfits local-approved, confidence restored. These exchanges generated more questions to understand why this item is appropriate but that one is not. Sometimes the answers were related to culture or religion “Everyone needs to cover up to go inside a religious establishment”; other times they were more pragmatic “We are going to be in the desert at 2pm, if you wear this you’ll probably get a sunburn”.

Day 4: the great pyramids of giza

Day 1: Coptic Cairo

The Moments That Made It All Worth It

"Wait, this is where the Holy family hid?"

For students from a Lutheran university, visiting Coptic Cairo was a revelation. Seeing churches older than their home country—and learning that Egyptian Christians make up 10% of the population—shattered their assumptions about the region.

The Mediterranean’s Secret

At the Kom El Shoqafa catacombs in Alexandria, I explained how the site used to be underwater and must be constantly pumped to stay dry. Their perspective shifted as they realized the Mediterranean hides countless artifacts and ancient structures lost to rising sea levels over millennia.

The Step Pyramid Epiphany

Going inside the Step Pyramid was an awe inspiring experience for most of the students as one philosopher that they learned about during the semester was Imhotep.

Standing inside the first pyramid built in Egypt, Imhotep’s architectural masterpiece, a student turned to me and said, "It’s crazy that I have the privilege of seeing his work, it makes everything seem so REAL" That moment—when theory became real—is why these trips are so important.

Day 5: the step pyramid

Why the Guide Is the Secret Ingredient

Faculty provides the academics. Students bring the curiosity. But the guide? We:

• Turn chaos into learning (like explaining why Alexandria’s coastline hides ancient ruins underwater).

• Handle emergencies so professors don’t have to.

• Make the unfamiliar feel safe, so students can focus on growth instead of survival.

At the end of the trip, one student pulled me aside and said, "I came here full of apprehension and only knowing what I heard on the news. Now I don’t want to leave." And that’s the magic of study abroad—when a place doesn’t just teach students, but changes them.

Two Sides to the Service Learning Coin: The Importance of Listening to Nonprofits and Impacted Communities

students making adobe with community members to build a house

Service-learning programs are growing in popularity, offering students a chance to make a real impact. But to succeed, we must listen to two key groups: local nonprofits and the communities where the service takes place. Their voices ensure programs are meaningful and effective. This article highlights why their input matters and how it can shape better service-learning experiences for everyone involved.

The Goals of Service Learning

Service learning has three main goals. First, it gives students hands-on experience, helping them apply what they learn in real-world settings. Second, it builds empathy, cultural understanding, and a sense of responsibility to help others. Third, it aims to create a positive impact in communities. The third is the hardest! While volunteers and organizers have good intentions, success depends on understanding and addressing the real needs of nonprofits and the people they serve.

The Other Side of the Coin: Community Needs and Perspectives

The other side of the service learning coin is listening to nonprofits and the communities they serve. These groups know their needs (and their strengths and resources) best, and their input is crucial for success. Without it, programs risk making big mistakes, like wasting resources, focusing on the wrong problems, or even doing more harm than good.

Assuming what a community needs can lead to harmful outcomes. It might reinforce stereotypes, create power imbalances, or even make communities dependent on outside help instead of empowering them. For example, a well-meaning project might have unintended consequences, such as tension among community members or unexpected ongoing maintenance costs, or simply create something that is not important or not valued.

Local knowledge is key. Local nonprofits and community members understand the challenges and solutions better than anyone. By listening to them and actually have them steer the implementation of the service project, service learning programs can be more effective, respectful, and impactful. It’s not just about helping—it’s about working together to create real, lasting change.

Students harvesting yuca on a with local farmers in Panama

How to Listen and Collaborate Effectively

Successful service learning programs depend on strong collaboration and active listening. Here’s how organizers of such experiences can make it happen at every stage:

Before the Program:

• Conduct needs (and strengths) assessments: Work closely with local partners to identify real needs, not assumptions. This can be a simple conversation with multiple stakeholders of the project: local community members and people in leadership positions within the community, local nonprofits already operating in the area, local government officials, and local business owners. Look for needs that align between all of these stakeholders. Also consider their unique resources, skills, and capabilities to contribute to the service project. What do they bring to the table? They should bring something because they should stand to benefit from the project.

• Build relationships: Take time to connect with nonprofits and community leaders, ensuring trust and mutual understanding. After the initial conversations, stay engaged in the weeks and months leading up to the service project. Keep up with local news. Check in with local partners about project planning and the items they committed to contribute. In person visits to the community, if possible, are always best to build trust and communication.

• Set clear goals: Share your vision with all participants, local and visiting. Establish a common vision through a picture or quantitative goals, depending on the nature of the project. Design the project and set goals to be realistic and make a plan B if things don’t go according to plan. Also make a plan for ongoing project maintenance and its funding.

During the Program:

• Encourage active listening: Teach students to approach the experience with humility, valuing the voices of community members. Ensure translators are onsight to overcome language barriers. Purposefully create space for discussion and questions.

• Adapt based on feedback: Be flexible and willing to adjust plans as you learn more from the community or if unexpected obstacles arise. Encourage feedback from local stakeholders and project participants during the project both privately and in group discussions.

• Foster mutual learning: Create an environment where both volunteers and locals can share knowledge and grow together. This is essential. Service projects are a two way street! All stakeholders should contribute and all stakeholders should benefit.

After the Program:

• Seek feedback: Ask community partners for their honest input to assess the program’s impact and areas for improvement. If possible, an in-person visit several months after the project can deepen the connection with local partners and ensure ongoing project support.

• Reflect and improve: Take time to evaluate what worked, what didn’t, and how to do better next time. This also requires input from all stakeholders. (You’re probably starting to see a trend.)

• Maintain relationships: Stay connected with the community to show your commitment to long-term change, not just short-term fixes. Modern technology makes this extremely easy as long as project organizers make the time and effort.

By following these steps, service learning programs can become more meaningful, respectful, and impactful for everyone involved.

Overcoming Common Challenges

Service learning programs often face challenges, but with the right approach, they can be overcome.

• Language or cultural barriers: Miscommunication can happen when volunteers and communities don’t share the same language or cultural background. Solution: Use translators, learn basic phrases, and take time to understand cultural norms.

• Limited time or resources: Collaboration takes effort, and both sides may feel stretched. Solution: Focus on small, manageable projects and prioritize clear communication to make the most of available resources.

• Balancing student goals with community needs: Sometimes, what students want to learn doesn’t match what the community needs. Solution: Work together to find projects that benefit both sides, ensuring students grow while addressing real issues. Adjust the student’s expectations to the community needs, not the other way around.

By tackling these challenges head-on, service learning programs can stay effective, respectful, and impactful for everyone involved.

american college Students on a beach cleanup with local high school students in PANAMA

Service learning programs thrive when they prioritize community input and collaboration. Here are two examples that highlight how listening to communities leads to meaningful outcomes:

Sustainable Construction in Rural Panama
On this program, students from Cal Poly SLO gained hands-on experience in sustainable construction techniques while working alongside a rural Panamanian community. They learned traditional methods, such as building with adobe, and innovative practices, like creating “eco-bricks” from plastic bottles to construct benches. The program was designed and led by the community, ensuring it aligned with their needs and work habits. Local architects and designers guided students, offering insights into sustainable building practices. Together, students and community members built adobe houses, blending education with real-world impact. This program succeeded because it was community-driven, respectful of local traditions, and focused on practical, long-term benefits.

Social Work and Sustainable Development in Panama
Students from Stephen F. Austin State University traveled to Panama to explore social work, sustainable development, and local agriculture. They first partnered with a community development nonprofit and a coffee cooperative in the Colon Province, to conduct a needs assessment through a series of interviews with local stakeholders. Students also visited an Indigenous Embera community, learning about their culture and traditions. Activities included hands-on farming lessons led by community members, ensuring the program supported local needs. Students planted coffee, collected garbage on a remote beach with local peers, and helped to beautify a community center. Afterwards, the faculty helped raise money for new water infrastructure and had graduate students conduct research to help local farmers improving coffee yields and charge higher prices. This program stood out because of its strong partnerships, cultural sensitivity, and focus on mutual learning.

Both programs show that success comes from strong relationships, flexibility, and a commitment to respecting and empowering communities.

Study abroad students and local high schoolers celebrate after a beach cleanup

Conclusion

Service learning works best when nonprofits and communities have a voice. By listening to their needs, we create programs that are meaningful, respectful, and impactful. Prioritize collaboration, stay humble, and adapt to feedback. Together, we can make a real difference.

Learn From Travel creates service-learning programs that teach students about other cultures while benefiting communities. We handle all planning, ensuring trips respect local values and meet community needs. From start to finish, we focus on meaningful experiences that enrich students and make a positive impact. Let us help you design programs that truly matter! You can request a proposal using this link.

So, how will you ensure your service-learning program truly meets the needs of the community? Let’s create change that lasts!

Mental Health Matters: Supporting Students on Study Abroad Trips

Mental health is more important

than ever, both in school and at work. For faculty leaders of study abroad programs, supporting students’ well-being is a key responsibility. This article shares simple strategies to help students stay healthy and happy while abroad, ensuring they have the support they need to succeed and enjoy their experience. Let’s dive in!

Why Mental Health Matters During Study Abroad Trips

Mental health is especially important during study abroad trips, where students face unique challenges like culture shock, language barriers, and being far from home. These stressors can impact their well-being and ability to fully enjoy the experience and get the most learning out of it. In addition to their role as educators, faculty leaders must play a key role in creating a supportive environment during these programs.

• Challenges Students Face:

  • Isolation and being overwhelmed in unfamiliar settings

  • Difficulty adjusting to new cultures or languages

  • Homesickness or lack of familiar support systems

• How Faculty Leaders Can Help:

  • Check in regularly with students one-on-one and in group settings

  • Encourage open conversations about mental health, feelings, and emotions

  • Promote self-care practices

  • Recognize signs of stress

A faculty leader’s role goes beyond academics—they are mentors and advocates for students’ well-being. By fostering a positive and inclusive atmosphere, they help students navigate challenges and make the most of their time abroad. Prioritizing mental health on these trips ensures students stay healthy, engaged, and ready to learn.

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Healthy Habits to Promote Mental Well-Being

Promoting mental well-being during study abroad trips starts with healthy habits. Here’s how students and faculty leaders can work together:

For Individuals:

• Eat balanced meals and stay hydrated - groups should try to eat breakfast together and make it a time for open discussion. Faculty could ask questions specifically about how students feel or things they don’t understand. Remind students to drink water during the day, especially on physically demanding days.

• Get enough sleep and rest - faculty should chose lodging away from nightlife spots and encourage early bed times. Starting daily activities at 9 or 10, but not earlier, will allow students to get more sleep.

• Practice mindfulness techniques like meditation or deep breathing - in addition to having their own meditation practice faculty could lead daily meditation (even 5 minutes goes a long way).

• Balance workloads to prevent mental burnout - design travel itineraries considering not just their physical strenuousness, but also mental load

For Teams and Communities:

• Encourage open conversations about mental health to reduce stigma - faculty should share their own feelings to encourage students to share

• Ensuring students have time to relax and explore - free time during a faculty led programs is as important as structured programming. Students often learn more when they have time and space to process what they are seeing.

• Organize wellness activities, like yoga sessions or mental health workshops, to bring the group together - this can be designed as part of the program from the planning stages

By focusing on these habits, faculty leaders help students stay healthy, happy, and ready to make the most of their study abroad experience.

“A faculty leader’s role goes beyond academics—they are mentors and advocates for students’ well-being”

Types of Necessary Aid Leaders Might Have to Provide

In addition to promoting healthy habits, faculty leaders must also be prepared to provide direct support when needed. This support can come in many forms:

Emotional Support:

• Practice active listening and show empathy - often times just getting their thoughts out will help students process a challenging situation.

• Create a safe space where students feel comfortable sharing their concerns - students leaders can be a great resource as go-betweens with faculty

Practical Support:

• Connect students with mental health resources, such as local or virtual counseling services, clinics, or hotlines - check with your college or university what resources are available to student on study abroad programs

• Create assignments that ask students to reflect on their experience and their related feelings - a daily journaling assignment can be a great destressor in addition to helping students learn more

• Be flexible with workloads or deadlines to ease stress and prevent burnout - especially for students showing signs of stress, you can delay the deadline for an assignment or otherwise alleviate the stress point during the program

Educational Support:

• Provide training on mental health awareness and self-care - consider mental health first aid training for faculty leaders

• Share resources, like guides on stress management or mindfulness techniques - a variety of resources is available from the CDC

Crisis Intervention:

• Recognize signs of mental health crises, such as severe anxiety, depression, or burnout

  • Emotional distress: Intense sadness, anxiety, fear, anger, or hopelessness 

  • Changes in mood: Sudden or extreme mood swings, from euphoria to depression 

  • Cognitive difficulties: Confusion, difficulty concentrating, memory loss 

  • Behavioral changes: Withdrawal from social activities, neglect of personal hygiene, increased substance use 

  • Suicidal thoughts or actions: Talking about wanting to die, making plans to harm oneself, or engaging in self-harm 

  • Hallucinations or delusions: Seeing or hearing things that are not real, or having false beliefs 

  • Paranoia or distrust: Feeling like others are out to get them, or having excessive fear and suspicion 

  • Isolation: Withdrawing from friends, family, and social support networks 

  • Psychosis: Loss of touch with reality, experiencing hallucinations or delusions 

  • Additional Warning Signs:

    • Changes in sleep or appetite: Insomnia, excessive sleeping, or significant changes in eating habits 

    • Increased agitation or restlessness: Feeling anxious, jittery, or unable to sit still 

    • Difficulty making decisions: Feeling overwhelmed or unable to make simple choices 

    • Neglecting responsibilities: Missing work, school, or other obligations 

    • Changes in appearance: Neglecting personal hygiene or wearing unusual clothing 

• Know when and how to escalate to professional help - faculty should know who to contact in case of recognizing signs a mental health crisis. The university international education coordinator is a good first point of contact. They will be able to direct faculty toward additional resources and help. The travel insurance hotline can also be a good resource, as well as third party provider (e.g., Learn from Travel) staff.

By offering a mix of emotional, practical, educational, and crisis support, faculty leaders create a safety net that helps students navigate challenges and thrive during their study abroad experience.

Overcoming Common Challenges

Faculty leaders often face challenges when supporting mental health during study abroad trips. Here’s how to address common issues:

Stigma Around Mental Health:

• Normalize conversations about well-being by sharing personal experiences - this may be challenging for some faculty, but imagine how much more challenging it is for students

• Create a safe, open environment where students feel comfortable discussing their feelings

Limited Resources or Funding:

• Use free tools like mindfulness apps or online resources from the CDC or other health institutions

• Organize low-cost group activities, such as yoga sessions or nature walks

• Partner with local organizations to provide additional support

Balancing Support with Academic/Professional Demands:

• Set clear boundaries while staying flexible with deadlines or schedules

• Offer mental health days to help students recharge without falling behind

By tackling these challenges, faculty leaders can create a supportive space where students feel valued and understood. Small steps, like open conversations and creative solutions, make a big difference in fostering a healthy, positive experience for everyone.

Mental health is key to success in academic and professional settings, especially during study abroad trips. By promoting healthy habits, offering support, and addressing challenges, faculty leaders can help students thrive. Take proactive steps—like open conversations, flexible policies, and regular check-ins—to create a positive environment.

Reflect on this: What’s one step you’ll take to prioritize mental health in your next program? Small actions can make a big difference for your team’s well-being.

How to Lead Reflection During a Faculty Led Study Abroad Trip

The Power of Reflection in Faculty-Led Study Abroad Programs

Studying abroad can be life-changing for students, and faculty-led programs make it possible. Reflection is a key part of the learning process, helping students grow from their experiences.

This article provides simple, effective strategies for leading meaningful reflections during your program. Let’s explore how to make the most of this powerful tool!

Why Reflection Matters in Study Abroad Programs

Reflection plays a crucial role in faculty-led study abroad programs, acting as a bridge between experience and learning. In experiential education, reflection helps students process what they’ve seen, felt, and done, turning moments into meaningful lessons. Without it, the full potential of their journey may go untapped.

Benefits of Reflection:

• Cultural Immersion: helps students navigate new environments and understand different perspectives.

• Academic Connection: links classroom theory to real-world practice, making concepts more relevant.

• Personal Growth: encourages students to think critically about their values, assumptions, and goals.

• Group Bonding: by sharing their thoughts and feelings students will draw closer and support each other

Risks of Skipping Reflection:

• Missed learning opportunities: traveling abroad can be an overwhelming experience. Reflections help students organize and process what they experience.

• Fragmented experiences: students might not realize the value of visiting a botanical garden on a history program. It’s up to faculty to help them stop and smell the flowers - and perhaps the history of horticulture as it relates to colonialism and world trade.

• Potential inaccurate conclusions (e.g., viewing cultural practices as “strange” instead of meaningful): people are usually biased toward cultures different from their own. Reflections helps dispel misconceptions.

In short, reflection isn’t just an add-on—it’s an essential element of any successful FLP. It ensures students don’t just “see” the world but truly engage with it, gaining insights that last long after the program ends.

6 Key Principles for Leading Effective Reflections

Guiding reflections during faculty-led study abroad programs requires a few key principles:

1. Create a Safe Space:

   • To build trust and openness for honest discussions and ensure students feel comfortable sharing their thoughts find a location that is casual and private. A hotel restaurant between meal times usually works well, as does a park on a warm day.

   • Verbalize the intention to create a safe space. Ask students to open their minds and not judge each other’s questions, but rather aim to understand and help each other.

   • Be caution inviting local residents or others who are not part of the course into the reflection, at least initially. Everyone should start on even footing to promote balanced conversation.

2. Be Intentional:

   • Link reflections to the program’s goals and learning objectives. Remind students of the learning objectives frequently during the program and write them out during reflection times. Ask students to specifically address the learning outcomes the context of their experience for that day.

   • Highlight specific issues, concerns, or activities and ask students to comment on specific aspects of those activities. A faculty leader must lead not just the travel component but also the reflection. Share your own thoughts and ask students if they agree or disagree. Encourage disagreement!

3. Encourage Active Participation:

   • Ask open-ended questions. Don’t ask yes or no questions and don’t “lead the witness” by suggesting the responses. You will be surprised to learn that students interpreted a situation very differently than you did or others in the group.

   • Invite all students to contribute, not just a few. You may need to call on students who do not willingly participate or ask some students to respond to comments made by their peers.

4. Balance Structure with Flexibility:

   • Have a list of questions but leave room for spontaneous discussions. If the conversation is moving and students are engaged, its better to continue than to cut it short and change topic or ask a new question. Try to connect the next question with the topic that students are engaged with.

   • Allow students to process and share experiences in their own way.

By following these principles, you’ll help students get the most out of their study abroad experience.

Strategies for Meaningful Reflections

Here are some practical strategies to make reflections engaging and impactful:

Use Guided Questions:

Ask open-ended questions to spark deeper thinking. Sometimes a follow up “why?” really gets the gears moving. For example:

• What surprised you most about today’s experience? Why?

• How did this activity challenge your assumptions?

• What connections can you make between this experience and your own culture?

• What is making you uncomfortable here? Why?

Connect to Academics:

Help students link their experiences to coursework. Ask:

• How does what you saw today relate to what we studied in class?

• What theories or concepts that we learned about apply to this situation?

Incorporate Different Formats:

Mix up reflection styles to keep students engaged. Try:

• Group discussions for sharing ideas. Have students break up into small conversation groups and then bring them back together to share their conclusions.

• Journaling for personal reflection followed by sharing selections from student entries.

• Creative activities like poetry, drawing, storytelling, or even roleplay.

Leverage Technology:

• Whatsapp groups are an easy way to communicate with the whole group and the text (and emoji) format is familiar to students. Prime reflection in the afternoon by asking an engaging question in the morning.

• Reflection through Social Media is second nature to students and helps to document the journey. Create a channel or handle just for your program and curate a selection of the most meaningful content. This can be shared with groups in future years!

• Ask students to make a photo journal or a video project to capture their experience individually or in groups.

Overcoming Common Reflection Challenges

Leading reflections during study abroad programs can come with challenges, but there are solutions for each:

Time Constraints:

• Set aside dedicated time each day, even if it’s just 15 minutes before dinner or after breakfast. On the bus between destinations also works well.

• Keep reflections focused and purposeful. Once you address the topic of the day, finish the reflection, respecting any set time limit.

Student Disengagement:

• Encourage involvement with open-ended questions or ask students to themselves ask their peers questions.

• Use small groups or creative activities like drawing or role-playing to stimulate discussion.

• Pick a different student leader each time and allow them to ask questions or determine the theme

Cultural Barriers:

• Frame reflections with cultural context. After all, culture is always going to be a novelty on a study abroad program. All learning will occur in the context of the foreign culture.

• Ask local partners to participate to shed light on unique cultural elements or differences.

By tackling these challenges head-on, you can create meaningful reflection moments that enhance the study abroad experience for everyone.

Learn from Travel guides often support and facilitate reflections along with faculty leaders. Our guides are native to the destinations or fluent in the local culture, making them the perfect conduits for culturally-immersive learning during reflections. Our goal is to ensure your program is not just a trip, but a transformative experience.

Reflection is key to making study abroad programs meaningful. It helps students process experiences, grow personally, and connect learning to real life. Use the strategies shared here—like guided questions, creative formats, and overcoming challenges—to lead effective reflections.

What’s your favorite reflection technique? Share your ideas and make your faculty-led study abroad programs even more impactful!

10 Best Languages to Learn for Traveling

10 Best Languages to Learn for Traveling

Learning a language is a very valuable skill. If you plan on traveling or taking a study abroad trip, then learning a new language to communicate with locals can be really helpful for assimilating into the culture. In some professions, speaking multiple languages can also be extremely useful for communicating in the business world.

Knowing which languages to learn can be difficult, however. There are some more useful languages to learn because they have more speakers or are used more often in business. This guide will cover the ten best languages to learn based on these factors.

Learn the Languages Most Useful to You

There is no single "most useful language" to learn. The language you should learn depends on your plans and several other factors. Take into account:

• The number of speakers: Often, it's more useful to learn a language that has many speakers.

• Geographic region: Depending on where you live/where you are traveling, there may be a more useful language to learn. For example, Swahili can be one of the more useful languages to learn if you plan on traveling to East Africa.

• Versatility: Some languages are used in multiple settings. Mandarin Chinese, for example, can benefit you if you travel to China, but you might also use it at home in the U.S. in a business setting.

• Career: Some careers call for more specific languages. If you often find yourself on business trips to Germany, for example, then German could be the language for you. Generally, those who speak other languages are more employable and may earn more money.

The key is to consider which languages you will use most often and focus your attention there. For example, if you often travel to a particular country, learning the native language will get you far, even if it's not one with many speakers.

1. Spanish

According to Ethnologue, Spanish is the fourth most widely spoken language in the world, with a Spanish-speaking population of 548 million speakers worldwide. Spanish-speaking countries include Spain and those in Latin America.

Spanish speakers are spread far and wide. It's the official language throughout South America in all countries apart from Brazil, Guyana, Suriname, and French Guiana. It's also widely spoken in the U.S., with around 40.7 million Spanish speakers in the states, which means it's useful both at home and abroad.

It's also a relatively easy language to learn if you speak English. As a phonetic language, you speak Spanish as it's written, and some words are similar to English. That said, English speakers must get to grips with more complicated verb tenses.

2. French

Similar to Spanish, the French language is relatively easy to learn because a lot of English words come from French. However, the spelling system is more complicated than Spanish, making it harder to pick up. Like Spanish, it also has a more complicated conjugation system than English.

French is the fifth most common language, with 274 million speakers. It's the official language in France, but it's also one of several official languages in countries worldwide, including Canada, Haiti, and much of West Africa.

French speakers have a lot of opportunities abroad thanks to the widespread nature of the language.

3. Mandarin Chinese

After English, Mandarin Chinese is the second most spoken language in the world, with over a billion Chinese speakers. Notably, there are twelve Chinese languages, with Mandarin being the most common language in China.

As one of the six official languages of the UN, Chinese is a useful second language to have, especially in the global business sector. China has the second-largest economy in the world, too.

Keep in mind that native English speakers might struggle to learn Chinese. It has a different writing system, complex tones when speaking, and multiple moods and registers. That said, the payoff is worth it, as American Express lists it as a particularly useful language for business.

4. German

German is one of the top ten import and export countries for both the U.S. and the U.K. As a result, German is one of the most important languages to learn for international business.

As an official language in Germany, Belgium, Switzerland, Austria, and more, it's also a language with many native speakers. Although comparatively few countries speak German as a primary language (most speak other languages alongside German), it is still essential for international business.

It is a tricky language that's a challenge to learn, thanks to its challenging grammar rules. If you plan to learn German, give yourself ample time to master it.

5. Arabic

There are over 274 million Arabic speakers worldwide, making it the 6th most commonly spoken language in the world. Politically speaking, Arabic is one of the most important languages to learn since Arabic-speaking countries provide the western world with natural resources like oil.

It's becoming increasingly important in international business, too, as the Middle Eastern economy grows. Countries in the Middle East are becoming more prevalent in many industries, including sports. As a result, it's an incredibly useful language for people in this industry.

English speakers have to overcome the hurdle of learning a new alphabet to speak Arabic, and it is also considered one of the most challenging languages to learn.

Notably, there are many dialects belonging to native speakers in different regions. Egyptian Arabic is widely understood, in part due to the film industry, so it's a good place to start.

6. Japanese

Japanese is the thirteenth most commonly spoken language globally. It's an essential language in business since Japan is an economic powerhouse.

Japanese speakers are especially valued in technology industries. Many tech giants hail from Japan, and as the country releases more advanced tech, workers who speak Japanese are incredibly valuable.

Although it's only an official language in Japan, there are communities of native speakers in Hawaii, Taiwan, South Korea, and Brazil. Many people in the United States also speak it at home, making English their second language.

7. Russian

The Russian language is the eighth most spoken in the world, and it's one of the six languages of the UN. It's spoken in numerous countries throughout Eastern Europe and Central Asia, making it one of the most useful languages to learn if you plan on traveling to this area.

Russian is somewhat of a lingua franca in this area, so it's helpful to speak it if you plan on exploring anywhere around Russia or Eastern Europe. Furthermore, Russian is one of the more important languages to learn if you plan to work in politics.

8. Portuguese

Portuguese speakers exist in geographically diverse regions, including South America, Africa, and, of course, Portugal. It's more widely spoken than many people realize, as it's the ninth most common language in the world.

Brazil has a huge economy, so Portuguese is another language that's great for business. It's also a language on the rise, so Portuguese speakers are likely to enjoy higher demand in the near future. Thanks to Brazil's rapidly growing economy, those who speak Portuguese will prove increasingly useful for future business.

9. Hindi

Hindi recently became the third most spoken language in the world, with 602 million speakers. Hindi-speaking communities exist in India, Pakistan, and beyond. Sometimes, 'Hindi' also refers to mutually-intelligible Urdu.

Widely spoken languages like this are really beneficial in a variety of settings, as you never know when you'll run into native speakers. Plus, Hindi is easier to learn than you think - bungalow, shampoo, and jungle are all English words borrowed from Hindi.

10. Italian

Italian lies outside the top 20 languages in the world. However, it's still a useful language for a variety of people. For those who speak more than one language already, Italian can be an easy one to learn.

Those learning French or Spanish, for example, might find it easy to pick up the Italian language because they belong to the same language family.

Italian is one of the best languages to learn for anyone working in art and culture or even history and food.

Plus, Italy is the second-largest manufacturing economy in Europe, so it remains one of the most important languages for business.

Learning a Language to Study Abroad

Speaking a foreign language is considered a valuable skill. Language skills can help you with applications to study abroad and valuable languages also improve your resume. The best language to learn depends on your field of work and where you spend the most time.

Depending on time constraints, you might also want to consider which are the easiest languages to learn. For English speakers, a romance language like French or Spanish is often the easiest.

Of course, knowing a foreign language is not essential for studying abroad, but it can help. If you want to learn more about study abroad programs, check out our sample itineraries.

Alternative Spring Break Trips: Volunteering for College Students

Alternative Spring Break Trips: Volunteering for College Students

Spring break is synonymous with wild parties and having fun. It's also associated with travel. However, you don't have to travel to Mexico for Spring Break to let loose and go crazy. There are plenty of alternative spring break trips that allow you to have fun while broadening your horizons and setting up for your future.

Many students go on study-abroad trips and volunteer abroad during spring break. There are still ample opportunities to meet people and see the world, but it's also a rewarding opportunity.

These seven alternative spring break trips are designed to help you immerse yourself in world cultures and learn along the way. But first, why bother with an alternative spring break trip?

Why Participate in an Alternative Spring Break?

Sure, a regular spring break trip is fun, but there are many benefits to taking an alternative spring break trip instead. College students from all over the world participate in alternative break programs as a way to expand their horizons and help those in need.

There are plenty of opportunities to volunteer abroad in a country you have never visited before, making a difference in people's lives while you discover something new.

Here are some great benefits of studying abroad during spring break:

• New friends: There are plenty of opportunities to meet other college students and fellow travelers while volunteering abroad. You will encounter college students from other universities and meet locals from the country you visit, giving you an expansive network of new people you might want to stay in touch with.

• Discover new countries: Travel expands the mind, and many study abroad programs allow you to visit a country you've never been to before. In just one week over spring break, you can travel to countries near or far, from Costa Rica and Jamaica to Italy and Australia.

• Unique opportunities: Each program offers something unique, which means you get to make some fantastic memories. Different projects provide unique angles on essential projects and endeavors; you will never get experiences like this again.

• Adds to your resume: When you graduate from college, you must start applying for jobs. Volunteer programs abroad look great on your resume, which is perfect for setting you apart from other candidates.

There is an alternative spring break plan to suit everyone. You can visit your study abroad office to see what potential options are available or check out our sample itineraries. Make sure you check what your dream program requires so you can nail the application process.

Keep reading to discover some awesome spring break projects you can get involved with.

1. Teaching Abroad

Teaching abroad is one of the most popular alternative spring breaks. There are many options, from teaching English as a Second Language (ESL) in a foreign school to educating communities on specific topics.

Some international schools teach all courses in English, which means native English speakers are in high demand as teaching assistants. The result is that you don't need a college degree to assist and teach in schools abroad.

Plus, teaching doesn't have to stop at school children. You can also teach adults courses on community building, entrepreneurship, or any specialties you have.

In general, teaching abroad is an excellent option if you're doing a teaching major or if you love working with kids.

2. Volunteering with Local Communities

There are countless opportunities to volunteer with local communities around the world. For example, you can spend your alternative spring break assisting flower merchants in Colombia or learning about colonial resistance in Jamaica.

These alternative spring breaks have no limits, with something to suit everyone and every interest. Volunteer opportunities are plentiful and often involve a fantastic chance to learn new skills and expertise in a meaningful way. Each one has a different focus, too, which means there is an option to suit everyone.

Volunteering can also be an enriching experience because you get to meet people you would never normally interact with and participate in programs that make a difference to those in need.

It means you return from spring break feeling fulfilled because you got to make a meaningful difference.

3. Building Projects

Another standard option for an alternative spring break trip is to get involved with building projects. It's essentially another way to volunteer, but with more physical labor than some other programs.

For example, Learn from Travel's 8-day study abroad program in Panama involves constructing houses for sustainable construction projects.

It's an excellent opportunity to spend your spring break helping people, but you also get free time to hit the beach, paddle board, surf, and engage with the local cultures.

Volunteer programs like this have a tangible result, which means you get to see the fruits of your labor by the end of the week. It has a genuine impact on the lives of locals, and you might even make friends along the way.

Other programs include building schools and other essential community buildings. Sometimes, there are also emergency relief programs that involve rebuilding affected parts of the community.

4. Disaster Relief

Natural disasters are on the rise with climate change. Banding together with fellow volunteers, you can devote your alternative spring break to helping those affected by disasters. People are often left injured, homeless, or hungry following these unforeseen disasters, so there is a lot you can do to help.

From distributing meals and volunteering in food banks to re-constructing damaged buildings and searching for lost family members, there is always a need for more volunteers. Join a team of other travelers to support those in need and make a real difference.

If you plan on volunteering for disaster relief and taking a trip to a place affected by a natural disaster, make sure you partner with responsible travel organizations or non-profits, as it can be dangerous to travel to these areas alone.

Some parts of the world are prone to natural disasters. As a result, there are plenty of volunteer programs that involve disaster prevention or mitigation. For example, strengthening buildings or even education programs to prevent oil spills and other human-made catastrophes.

5. Preserving Natural Habitats

Nature lovers can participate in ecological tourism as a means of helping the planet. Plenty of parts of the world are affected by over-tourism, where the natural landscape becomes damaged by too many visitors. It can have a knock-on effect on local people and animals.

Those interested in ecology can participate in thought-provoking programs that teach you how to care for the local environment. Plus, visiting far-flung corners of the world, like rainforests, savannahs, and rugged coasts, is an exciting way to spend spring break.

College students majoring in biology or science can also take the time to research. As far as alternative spring breaks go, volunteer programs that help the environment are some of the best ways to really explore the world.

6. Working with Endangered Animals

Animal lovers can also work with endangered species in various parts of the world. If you are a college student studying veterinary science or zoology, this could be an even more rewarding experience for you as it will help with your studies.

Great alternative spring break trips involving animals include volunteering at sanctuaries such as big cat rescue centers in Africa, orangutan sanctuaries in Indonesia, or even sea creatures in nearby countries. In some cases, you don't even need to go abroad.

7. Virtual Study Abroad Programs

In some cases, you don't need to go abroad at all. Studying abroad can be expensive, and you might not have a massive budget for your spring break. After all, college students don't tend to have substantial travel budgets.

Learn from Travel offers virtual study abroad programs that allow you to explore the world on a budget. You can engage in collaborative international projects over spring break, learning from other faculties worldwide.

Or, spend an alternative spring break taking live virtual tours of far-away destinations. There are options to explore any of your interests, from marine biology in Belize to migration in Mexico.

These programs are an excellent way to spend an alternative spring break doing something meaningful.

Ready to Embark on Your Next Adventure?

If you are a college student and want to spend your spring break doing something a little different, then these options are all a great place to start. There is something for everyone, with a volunteer program to suit all interests.

There are numerous advantages of spending your spring break volunteering instead of partying, and past travelers tend to agree.

If any of these alternative spring break options appeal to you, contact us to learn more about our volunteer opportunities.

The Ultimate Travel Abroad Packing List for Students

The Ultimate Travel Abroad Packing List for Students

Meta Title: 14 Things to Include in Your Packing List When Traveling Abroad

Meta Description: Traveling internationally can be worrying if you don't know what to pack. Take the stress out of it with this comprehensive packing list for study abroad.

Packing for a study abroad trip can be worrisome, especially if it's something you have never done before. You must consider everything from the right bag to the contents within it, ensuring you don't miss anything important from your study abroad packing list.

Let us take some of the stress out of it with this international travel checklist, including everything you need for a smooth study abroad journey.

How to Pack Your Bag for International Travel

Effective packing is more than just cramming everything into your bag.

When studying abroad, you must pack efficiently to ensure your journey goes smoothly and your semester abroad runs perfectly. Firstly, consider the length of your stay and what you will do there.

Many digital nomads nowadays insist on taking only a carry-on bag, but some traveling students prefer to take a large backpack alongside their carry-on. This can also depend on the climate of your host country and the type of clothing you need.

Another top tip is to get packing cubes. They can help you organize your travel bag into categories so that it's easy to save space and find what you need. You can also use them to separate dirty and clean laundry while on the go.

It's also a good idea to start packing early so that you can make sure you have everything you need.

Without further ado, here's the ultimate packing list to help you plan your study abroad trip.

1. Choose the Right Bag for the Trip

Before you even start packing, you need to choose the right travel bag. Depending on where you are going, you may need a different style of bag.

Most commonly, students on a semester abroad opt for backpacking backpacks so that it's easy to move around and uneven pavements don't become an issue. While suitcases can feel more organized, pulling them around on wheels can become tiresome.

On shorter faculty-led study abroad programs, a suitcase might work fine, but you should be able to carry it up several flights of stairs as elevators might not be common in your destination. If you can’t carry it up the stairs, you are likely overpacking. 

Make sure your bag of choice is sturdy and large enough to fit all your belongings but not so big that you can’t manage it. Here are some options from Wirecutter. 

You should also consider a smaller day bag for flights and day trips. Having lots of pockets, straps, and a place for a water bottle is always a good idea. Some day bags come with anti-theft devices, which could be good if you’re bringing a laptop. More from Wirecutter in this category. 

2. Important Documents to Bring Abroad

At the top of your packing list should be all your travel documents. This includes:

• Passport

• Driver's license and/or another secondary form of ID

• Boarding pass

• Travel insurance policy

• Visa (if required)

• Vaccination booklet (if required)

• Paper with emergency contacts 

• Paper with credit card numbers 

• Paper copies of all important documents

Notably, you should pack these documents in your carry-on so that they remain close to you. Plus, you will need your passport and boarding pass on the plane, so they're no use to you in your luggage. 

We also recommend bringing a money belt or money pouch where you can store your credit cards, cash, and other valuables. These pouches are hidden under your clothes and are hard to steal, which is really important in some parts of the world where pickpocketing is common. 

Make a copy of your passport and upload it to the internet for access in an emergency. When going out, bring your copy and leave the actual passport in your hotel to reduce the risk of losing it. 

We also recommend packing a list of emergency contacts in paper form, which will be useful if you lose your phone, as well as a written list of phone numbers for each credit card you carry, in case you need to cancel them due to theft or loss. 

Copies of all of these items should be stored online. 

3. Laptops and Other Electronics for Travel

Smartphones are essential for modern travel. They are useful for storing boarding passes, banking information, and other tickets. Plus, they let you keep in contact with your friends and family back home and other travelers you meet along the way.

Many students also take their laptops on study-abroad trips. You can use it to study, update your CV, and unwind with Netflix shows after a long day at work, not to mention Zoom calls.  Remember that you will be living abroad, so you must consider what to do in your free time. We recommend spending as little time as possible on your computer, but there might still be times when it’s necessary. 

It can also be a good idea to take an e-reader. They can save space compared to taking a pile of heavy books. If you take a laptop or an e-reader, ensure you have protective cases and the relevant travel insurance to protect your items.

Finally, you should bring a headlamp if traveling to rural areas especially around the equator, where it gets dark at 6pm every day  and there might not be a lot of street lighting. In some places electricity might go out unexpectedly, and you don’t want to rely on your phone for light. 

4. Power Adapters and Convertors in Other Countries

Speaking of electronics, make sure you have all the relevant chargers, adapters, and converters. Different countries use different electrical outlets and different voltages. Double-check that you have the right adapter, or you will be left unable to charge your cell phone.

You can pick up an adapter at almost any airport or online. 

5. Comfortable Walking Shoes for Travel

When traveling for study or work, you will mostly be busy doing activities that require you to be on your feet. For example, our faculty-led programs include activities like visiting flower farms in Colombia or participating in construction projects in Panama. These activities require comfortable footwear.

Even for study abroad adventures like exploring your new city, you don't want to be stuck with uncomfortable shoes. If you are near the beach, you can also consider flip-flops, which still allow you to pack light while adding an alternative to sneakers or walking boots.

Be prepared to walk long distances in your shoes, so make sure you break them in before packing them.

Shoes are the bulkiest item, so take some multi-purpose options rather than packing all the shoes you own. A good option for warm climate destinations are comfortable running shoes with a mesh top and good tread. Your feet will stay cool in these even when the weather gets hot. 

For colder climates, especially if going to urban areas, a nice pair of boots is best. They should be professional enough to go to class or a meeting, and rugged enough to withstand submersion in an icy puddle. 

6. Travel Sized Toiletries

Travel-sized toiletries are an essential item in any bag. You don't need to go overboard and bring your whole makeup bag, but make sure you have all your essential toiletries.

Bring:

• Shampoo and conditioner

• Toothbrush and toothpaste

• Body lotion

• Shower gel or soap

• Deodorant

• Hand sanitizer

• Small sunscreen

• Razor and small shaving cream 

• Any everyday toiletries you use

Buying the useful items at home can help you save money since these essentials can cost more elsewhere. You might also not be able to find your preferred brands in other countries. 

These items are heavy compared to your other packing needs, so don’t go overboard and only bring the toiletries you will actually use. 

7. Climate-Friendly Clothing to Pack

When packing your clothes, make sure you carefully consider the climate of your study-abroad location. For hot weather, pack light fabric clothing, and summer clothes like shorts and t-shirts,  ideally 100% cotton. Polyester doesn’t do well in humid conditions. 

Take a look at the weather, too, because a light rain jacket rarely goes amiss, unless you are going to the tropics where it might be too hot to wear a rain jacket. A small umbrella might do the trick there. Take a few lighter options and a few things you can use to layer up to places that are hot in the day and cool at night. 

For cold weather, make sure you have thermals ready and lots of layers. Three light layers (t-shirt, sweatshirt, and light jacket) will keep you warmer and be more versatile than one thick layer (one large jacket). 

You should also ensure that you are comfortable working and moving around in the clothes you bring. Consider what local people wear. In European cities you will want to dress up. In much of Latin America you’ll wear pants and not shorts in the cities, regardless of your gender. 

Furthermore, make sure you pack clothes to last the entire trip. If you are staying longer than a couple of weeks, check out the laundry arrangements in the place you are staying so that you can plan for your time abroad. Generally bring more socks and underwear than you think you will need and fewer shirts and pants than you think you will bring. You can wear shirts and pants twice, or even three times, before washing…but not your underwear. 

Remember to take casual wear for relaxing and lounging, as well as working and studying. For example, if you have a free afternoon at the beach, you'll need your swimwear. Make sure you don't bring any culturally inappropriate clothing, either.

And don't forget your pajamas!

8. Credit Cards Abroad and Foreign Currency

It's a good idea to take out some currency before you set off on your trip. It's a good idea to research the host country's payment method to see what will work best for you.

Geneally, it is best to use an ATM card to withdraw money once you arrive to your destination. This way you get the best exchange rate possible. Just be sure to use your debit card and not your credit card for this. Taking money out with a credit card can be extremely expensive. 

When checking your credit card off your packing list, ensure it's a card with no foreign transaction fees. Otherwise, you could rack up a hefty bill during your international trip. There are plenty of banks that offer such cards, like Capital One.

Don’t bring traveler’s checks. Tell your parents, who might have suggested the idea, that they are no longer used. 

9. Reusable Water Bottle

It's a good idea to take a reusable water bottle so that you don't need to keep buying water. In many countries, however, it's unsafe to drink water from the tap, so do some research on your destination before you leave. Usually, your hotel or other places will have water dispensers from which you can fill up. 

10. Quick-Dry Travel Towel

Depending on where you stay, there may not be towels available. Having your own towel on hand is convenient, and a quick-dry towel is better if you plan on moving around a lot. Consider a towel one of your travel essentials.

11. Medicine or First Aid Kit

Don't forget to pack a basic first aid kit. It doesn't have to be bulky and take up too much space, but you should pack a couple of medications, including:

• Band-aids

• Oral rehydration salts

• Allergy medicines

• Sunscreen

• Pain killers

• Thermometer

• Cold and flu medication

• Insect repellent/sting reliever

Make sure you do your research in advance to find out if any prescriptions you have are available in your host country. If not, pack enough supplies to take from your home country, and make sure you have copies of your prescriptions.

12. Basic School Supplies

When you travel to study abroad, it's easy to forget the essential items you need for studying. Typically, you won't need a lot. A small pencil case and a notepad should do, especially if you plan on taking a laptop with you.

13. Host Family Gift

If you stay with a family when you study abroad, don't forget to pack them a small gift. Studying abroad is a cultural exchange, after all, and they will usually appreciate a little something from your home country to say thanks. The best gifts are ones that are unique to where you are from and share a bit of your own culture. The gift should not be expensive, which might make it awkward. 

14. Familiar Extras

If you have space in your luggage, make sure you take other things to keep you comfortable during your year abroad. It can be a good idea to take a journal to document what happens during studying abroad to look back on in years to come.

You can also consider taking things like travel games, books to read on long bus rides, and any other personal item you want to keep close by.

That said, don't overfill your bag - leave some space to bring back a few souvenirs!

Ready to Travel Abroad?

With this ultimate packing checklist, you can pack for study abroad with ease. Now, it's time to get excited about your upcoming adventures and the new friends you will meet along the way.

Are you interested in culturally immersive travel but don't know where to start? Contact us to find out more about our short-term study programs.